Test....6-tips-to-chose-paper-wisely-for-the-greatest-church-communication-impact
How to equip and encourage your volunteers before Fall outreach season starts
We’ve all been there—to an event, perhaps at church, perhaps not, but one that had incredible food, fabulous decorations, and great music—but it was one that we left early because of the people. Maybe they were rude, or ignored us, or simply didn’t seem to care about anybody new, so we wandered around quietly munching until we slid out the door.
No matter what else is going on, people are the most important part of any event. We need remind ourselves of that reality as we prepare for seasonal and special event outreach at our church. We can, and I hope your churches will do all you can to make your facilities and programs the best they can be before outreach events, but if you don’t take time to make sure your people are in top shape in training and attitude before special events, all your hard work on the externals will mean little.
Take some time now to plan how you will make certain your people are as wonderful as the rest of the resources for your outreach and holiday celebrations. Following are some links on the website that will help you:
Video: How to get all the volunteers you need for Halloween Outreach (and other outreach events)
Ed. note: if you have trouble getting people to volunteer for your seasonal outreach events, PLEASE take time to watch this video! It will help you make changes that will result in more volunteers.
For outreach at Halloween or any time to be successful, you need a lot of volunteers. This is especially true when you put on an event like a Halloween Trunk or Treat. But how do we get all the people we need for all the work that needs to be done? This video shows you how through:
- A case study of a flyer that won't work and then a brochure that will work to recruit volunteers. The example used here is for a Halloween Trunk or Treat.
- Step-by-step instruction on what you need to say and the order you need to say it in for your information to make sense to potential volunteers
- Specific advice on what you need to be careful to do and not do when recruiting volunteers.
- Encouragement to do all the work that needs to be done and the eternal results that can come from it.
The video is below, but I recommend you watch it on YouTube or blow it up full screen so you can read the materials I'm taking about.
Overall articles on volunteer development, recruitment and retention
Why the 80/20 situation isn't true for the recruitment and retention of church volunteers
We’ve all heard: “80 percent of the people do 20 percent of the work.” Those who are in the over-worked 80 percent console themselves that is simply how life is and in the church we suffer for Jesus.
Though trials are part of the Christian life, this is not an inevitable part of them. The 80/20 statement is merely a business observation—it is not scripture. The Bible tells us we are to have 100 percent involvement in the church. We make up different parts of the Body of Christ, but everyone has a job to do.
To read the rest of the article: https://www.effectivechurchcom.com/why-the-8020-situation-isnt-true-for-the-recruitment-and-retention-of-church-volunteers/
Why upbeat interviews work better than desperate pleas for recruiting volunteers
Desperation isn't pretty in volunteer requests. If you feel like shutting down the children's ministry if new people don't sign up or closing the bathrooms on Sunday morning if no one helps the facilities team—you probably won't get sign-ups by sharing your frustration.
To read the rest of the article: https://www.effectivechurchcom.com/why-upbeat-interviews-work-better-than-desperate-pleas-for-recruiting-volunteers/
Communications for a good continuing relationship with your volunteers—please don't suddenly become Mr. Grumpy
Every church is desperate for volunteers. It's not only important to effectively recruit them, but after they are recruited, it is equally important to work hard to keep them. Unfortunately, the difference between how we treat volunteers when we are recruiting them and after they volunteer is sometimes similar to the difference with some couples between courtship and marriage. Before the wedding the groom is all flowers and candy; after the wedding he becomes Mr. Grumpy.
Don’t become Mr. or Mrs. Grumpy to your volunteers. Be as kind, caring, and thankful to them when they have been around for 6 months as you are the first week. Not only is this the proper response for a disciple of Jesus, but volunteers can easily quit if you make it difficult or unpleasant to serve. You can express that thankfulness to them through a variety of church communication projects such as:
To read the rest of the article: https://www.effectivechurchcom.com/communications-for-a-good-continuing-relationship-with-your-volunteers-please-dont-suddenly-become-mr-grumpy/
How to be a better boss or leader, plus an inspirational postcard to print and share
In preparing this series of articles related to National Boss Day, October 16, I did several searches for clip art using the keyword "boss." I was surprised to find that many of the images were negative. The images showed bosses portrayed as the devil, bosses standing on people, yelling at them, making people bow down before them. We could moan and complain about the bad state of many workplaces today, but instead, let's look at how the church can communicate the way to be a better boss, both in words and actions.
Live out the lesson
Gayle Hilligoss contributed two challenging and helpful articles on this topic (CLICK on the titles to go to them):
What Bosses Want Ministry Assistants to Know
https://www.effectivechurchcom.com/2013/10/what-bosses-want-ministry-assistants-to-know/
Bosses—What Ministry Assistants Want Them to Know
https://www.effectivechurchcom.com/bosses-what-ministry-assistants-want-them-to-know/
If we live out what she suggests, if we make our actions in the church office and whatever job we have a conscious reflection of our Lord, we can communicate to our world that being a follower of Jesus not only makes a difference in our eternity, but in our actions each day.
Today it is popular to say, "we are the church" as we remind our congregation that the church isn't a building, but the people in it who are the church, the body of Christ. But no matter how much we say it, we need to live it out in our servant lifestyle in our work. This is especially important for pastors, bosses, and leaders, because to be a servant to those you work with requires a lifestyle totally different from the rest of the world.
We can lead differently, because we know who is really in charge
All of the negative clipart and much of the reality of negative office situations comes from the mistaken idea that we can control others and the way to do it is to lord over them, yell at them, and put them under pressure to make them do what we want them to do. But that is not how Jesus wants us to lead. He was very clear:
But Jesus called them together and said, “Among the heathen, kings are tyrants and each minor official lords it over those beneath him. But among you it is quite different. Anyone wanting to be a leader among you must be your servant. And if you want to be right at the top, you must serve like a slave. Your attitude must be like my own, for I, the Messiah, did not come to be served, but to serve, and to give my life as a ransom for many.” Matthew 20:25-28(TLB)
We lead best, when we serve best. One way to serve is to encourage each other. It's not always easy to look for a way to build someone up so they can do the job, to train, to come along side or cheer on, but as Charles Erwin Wilson said “A good boss makes people realize they have more ability than they think they have, so that they consistently do better work than they thought they could.”
Hebrews 10:24 (TLB) says a similar thing in this way:
"In response to all he has done for us, let us outdo each other in being helpful and kind to each other and in doing good."
When you live in response to these reminders by Jesus, you may not be able to change the way clipart portrays bosses and leaders, but you'll change the picture of them to your world. The little card below can help remind you.
Communicate the lesson: For ECC Members, an inspiring postcard for you or your bosses and leaders
I've put together the three quotes into an inspiring postcard, that is ready to print for ECC Members. If you aren't a member you can use the ideas to create your own. You can print them out as a reminder to yourself or as an encouragement to someone else.
There are three versions below and the card comes in a downloadable ZIP file (link at the end of the article). For each of the cards, the file has:
- Ready-to-print PDFs
- Editable MS Publisher files—so you can personalize them any way you want
- Hi res and low res images
If you are a Member of Effective Church Communications, you know this is just one of the many downloadable template and ready-to-print files available for you. If you are not a member, CLICK HERE for more information or to sign up.
Below are illustrations of the cards in the ZIP FILE for ECC Members. The download link is below the images.
LINK to download the ZIP FILE for the cards here:
[mepr-show if="rule: 23971"]
CLICK HERE to download the ZIP FILE
[/mepr-show]
Three lessons the Old Testament prophets teach us about church communications
The Bible is not only the source of content for our church communications, but it can be a source of how to craft our communications. As I've studied the Old Testament prophets recently, I wanted to share three communication lessons I've learned from them:
#1 Multi-media is useful, but not by itself
Ezekiel was told to act out the captivity in Ezekiel 12, because, as God told him, "Perhaps they will understand. (Ezekiel 2:3b)" Today we agree with this method and we live in a world of visual illustrations, stories, and images—we love creating and using them. As powerful as images and story-telling are, we can't stop with them alone. The rest of Ezekiel 2 gives his audience a verbal explanation of the meaning of his illustration.
When people see things as well as hear about them, it reinforces the message. Again and again, in the Old Testament, the acted out lessons were always followed by the verbal message of the prophets to clarify them. It's often said that "a picture is worth a thousand words" and that may be true, but without commentary, the question is always "which thousand?" Without words, powerful images create emotions, but the emotions created are usually unfocused and without purpose.
No image, no story (which is a verbal picture) will, in and of itself, communicate the precise message you want communicated to your audience. You must always use words to communicate the message you want—you must tell people what to see in pictures and stories. For example, you might show a series of images or a video showing homeless people panhandling. Without commentary the responses might be:
- Isn't that awful how he's standing by a business scaring customers?
- That man is disgusting, why doesn't he get a job?
- He should at least clean up—that beard is gross.
- I don't want to look at this—I wish he would go away.
- How humiliating for that dear man; I wonder what brought him to that point and can we do something?
We never know how people will respond if we don't guide their response. If we don't guide the interpretation of what we want them to see, their history, preferences, and spiritual background will all create different messages for each person and you'll get the assortment of responses like the ones above. The response of your audience would be very different however if you introduced the video with these words:
Joe worked construction for 20 years. Then one day, he slipped and fell when he was on the upper floor of a building. He was badly injured and didn't know that his company was filing for bankruptcy that same week and all his benefits were gone with them. When he got out of the hospital, he couldn't pay his bills or the rent on his apartment. He didn't have extended family living and his few friends were as short on resources as he was. He lost his apartment and the pain in his back makes it impossible for him to work like he did. This video shows how he spends his days. He hates it; he feels humiliated, but he doesn't know what else to do. He is never sure where he will spend the night.
Then show the video. However, this time you've given people context for what they will see. After the video, share what your church is proposing in partnership with a housing and job-training program for the homeless. Your images and stories should always do more than simply create an emotion--they should ignite conviction.
After you have created conviction, you need to follow-up with specific actions and applications. This is absolutely essential--just as bad as showing an image or telling a picture without context is to share a gut-wrenching context without giving your people a concrete way to help. For example:
- We need "X" amount of dollars as our weekly contribution to help get people like Joe off the streets and into the job training program sponsored by the local RETrain Group. Please check the handout in your bulletin and turn it in with the offering if you can help.
- We need volunteers to cook at the shelter and life-coaches to help people get a new start on life. Please check the handout in the bulletin and tell us what skills you have that you can share. We will respond this week.
- Sign up for weekly email newsletters on the shelter and job-training website or you can give us your email address on the handout in the bulletin.
- Pray for Joe and people like him that he will be open to changing his life.
Use images, media, and any tool you can to share your message. Powerful, emotional, quality design and production should tell the story well. But don't stop with images or story alone, be sure you always accompany it with specific, propositional words so your meaning and message is clear. Then follow-up your clear message with specific applications for your people.
#2 The message isn't always good news, but we must deliver it anyway
It certainly wasn't for Jeremiah and Ezekiel and it isn't always for us today. At the same time they preached, there were false prophets who promised victory and prosperity, but Judah had passed a point in their sin where captivity was inevitable and they had the task of reminding the people that judgment was coming and the best thing they could do was submit to it:
“Do not listen to your false prophets, fortune-tellers, dreamers, mediums, and magicians who say the king of Babylon will not enslave you. For they are all liars, and if you follow their advice and refuse to submit to the king of Babylon, [God] I will drive you out of your land and send you far away to perish. . . . .“If you want to live, submit to the king of Babylon,” he said. Jeremiah 27:9-12 (TLB)
It's really hard to tell people that God is not pleased with what they are doing, but God often calls his communicators to deliver hard messages.
He said, “Son of man, I’m sending you to the family of Israel, a rebellious nation if there ever was one. They and their ancestors have fomented rebellion right up to the present. They’re a hard case, these people to whom I’m sending you—hardened in their sin. Tell them, ‘This is the Message of God, the Master.’ They are a defiant bunch. Whether or not they listen, at least they’ll know that a prophet’s been here. But don’t be afraid of them, son of man, and don’t be afraid of anything they say. Don’t be afraid when living among them is like stepping on thorns or finding scorpions in your bed. Don’t be afraid of their mean words or their hard looks. They’re a bunch of rebels. Your job is to speak to them. Whether they listen is not your concern. They’re hardened rebels. Only take care, son of man that you don’t rebel like these rebels. Ezekiel 2:3-8
We must also remember that because we speak truth, this never gives us a license for meanness, ranting or anger. Remember James 1:20 (NIV) tells us:"Human anger does not produce the righteousness that God desires."
What should we do then? How can we communicate difficult truths? One of the best pieces of advice I've seen comes from In the Footsteps of Jesus, written by Bruce Marchiano, the young actor who played Jesus in the movie The Book of Matthew. As he was preparing for the role, he didn't know how to approach the scenes where Jesus is confronting the religious leaders who didn't believe in him and many of the other scenes where Jesus words seem harsh and judgmental. Then he remembered the advice of his former acting teacher, who told him. Here is the advice and how he used it to portray Jesus:
"Bruce, every scene is a love scene. Approach every scene as if you desperately love the person you're dealing with. Find the love in a scene, and you've found the scene."
It's amazing, isn't it? The Lord was preparing me to play Him years before I even knew Him. Approach every scene as if you desperately love the person you're dealing with. If that isn't a definition of Jesus, I don't know what is . . . . . Unknown to me at the time, it was a cornerstone that would set the tone for everything I did while the camera was rolling in the months that followed. It was so obvious, so "of course." When it hit me, I remember falling back in my chair and breathing a hushed, "Wow."
Jesus loves people—all people, everybody, no exceptions—even these people He was yelling at. Sure, they were messing up; sure, there was sin; but He loved them—nothing could change that. So though the words were condemning, the heart would be loving. Yes, anger, but anger born of love—anger born out of a broken heart.
The only way we can do that—communicate hard truths in love is to spend time with Jesus, studying his life, looking at his Words, asking him how to deal with your current communication challenge. If you have trouble telling the hard truth in any situation, not only sin issues, but in the really hard ones, like how difficult it is to get your job done when other members of the church staff don't follow through on deadlines and how hard it is to tell them that, it may be a sign you need to spend more time with Jesus.
Faithfulness to your message changes eternal destinies: not only for your hearers, but for communicators. Do what you need to do to be faithful in your calling.
The last lesson is probably the most important one of all, because if you don't follow it, the first two won't have a lasting impact.
#3 People need repetition of the message
You can use every channel available to you, you can share the truth even when it's hard and do it in love, but if you only do it once—it probably won't make a difference in anyone's life.
For hundreds of years the prophets preached the same message: obey God and He will bless you; disobey God and judgment will come. God's rules didn't change. He gave Israel the Law and they were told to learn and obey it. They didn't and that is why both Israel and Judah were ultimately exiled from the land.
One reason we don't see the importance of repetition and how God used it in communicating his message is that our English Bible is arranged with the historical books in one place and the prophets in another place. Even the section of the prophets is not in historical order. Because of that, we don't see how God gave the same message again and again and again through various prophets to different groups of people, some to Israel, some to Judah, some to surrounding nations; to different groups within each nation, some to royalty, some to common people, some to people in the land, some to exiles. If you take time to read the Bible in chronological order, where the prophet's messages are place in their historical setting, this constant repetition becomes clear.
If there is one overwhelming application to church communicators from the Old Testament prophets it is that repetition of God's message is important. There are many reasons why this might be:
- Perhaps to illustrate that God does not change.
- Perhaps to test our faithfulness as messengers.
- Perhaps to serve as a witness to the wickedness of humanity.
- Perhaps to show us that repetition is an invaluable tool for us to use to communicate our messages.
In the church office we may be sick to death of discussing a program, we may have planned a ministry event for months ahead and are tired of even thinking about it, but we must always remember that our people know nothing about it and we must repeat our message many times, in many ways, and as honestly as possible.
If we do these things, we cannot control the outcome of our communications, but we will know we have been faithful to our Lord in our calling as communicators, as modern-day watchmen on the wall.
Three reasons why your technology can limit your ministry
We engage with technology in our churches to improve ministry—to enable online donations, to handle scheduling and volunteer activities. We do this to make work in the church office easier and more efficient and it usually does that. However, a problem arises when the congregation needs to be actively involved for the system to work. When this happens, instead of helping, your technology can actually limit your ministry.
Below are three reasons why the congregation does not embrace and may even resist the technology you want them to use. After the reasons are suggestions to increase acceptance of the technology and keep peace in the Body of Christ.
Reasons #1: The congregation doesn't have the same problems you do.
The congregation most likely is not searching for a system to improve the efficiency of how they volunteer or give. The system they have used for years to sign up for volunteer work, turn in their weekly tithe, stay updated on the news of the church is working just fine for them. They don't have to manually do the schedule, send out emails and track responses—they don't spend the hours in church office doing that.
When you introduce a new technology that will change their routine, and make life so much easier for you, they are not happy with it. "Why should the congregation do the work the church secretary was hired to do?" was the response one frustrated church secretary shared with me.
Solution suggestions: We can't assume anyone in the congregation understands how time-consuming and difficult various church tasks are. Before you launch a new system, spend some time communicating to the congregation why it is needed. Prior to informing the church "here is the new system—now use it," conduct a campaign to help them get ready for it. Help everyone to see the needs for all the church that the software will solve.
For example:
- Let the congregation know how many hours recording and tracking donations, volunteer positions or any other process you want to automate in the church. Most members of the congregation honestly have no idea.
- Share what happens when these tasks don't get done in a timely manner—how it hurts the financial integrity of the church or how people's needs may be unmet.
- Help them see how technology can make the pastoral staff more effective shepherds by making up-to-date information always available. Show how technology can prevent financial mistakes and provide current and correct accounting.
- Calculate how the technology will save time that more staff will not have to be hired and the cost-savings to the church because of it.
To make this campaign to help your congregation accept new technology effective requires more than one or two announcements from the platform. Explanations on your website, emails, social media, PowerPoint—repeated messages through all channels of communications are essential. Start several months ahead to be sure to your reach all the people, some of whom may not attend every week. It won't seem like you have time to this, but if you don't take the time ahead of launching a new system, you'll be forced to take the time afterwards when people have questions, objections, and outright anger at unexplained changes.
Reason #2: The congregation may not have the required technology.
"Everybody is mobile" is the current headline of an advertisement for church management software. That sounds good if you are selling a product that can be managed with a smart phone, but the problem is that when software developers think "mobile" in reality, they usually mean smart phone which greatly narrows the available audience. It is instructive that even though the age group they show with the largest usage (25-34) has a 62% usage, it means 38% of that same age group don't use a smart phone. The same chart shows that one of the most available groups for volunteers, 65+ is exactly reversed, 38% have one, and 62% do not. To adopt a system that will automatically leave out 38% to 62% of your congregation may not be a wise choice.
Suggested solutions: Before you adopt any new system, do a survey of your church to see how many have the required technology to take advantage of your proposed system. It may still make sense to adopt something that only part of your church can use, but do so with a plan to communicate the same information or services of the church to the people who don't have the required technology.
For example if you find that 50% of your church has a smart phone, but almost 90% access email regularly, you may want to get the technology that allows you to communicate to smart phone users, but also be sure you send out an email on the same topic. Or you can send out an email message and let people who have smart phones know they need to check their email through their phone.
Reason #3: Even if they have the needed technology, they may not know how to use it.
In the scenario above, even if people have smart phones, they may not know how to use all the features available to them. My nephew had to show me how to listen to sermons on the iPhone I got as a 99 cent upgrade with my phone plan. It was a very simple task, but I had no idea where to start. I know there are many other tasks I haven't taken time to learn how to do on the phone, including how to check email. I'm in my office far more than out and about with the phone and it's simply much easier for me to check email there.
Or imagine this scenario: a church does all the scheduling of mission trips for the church the church through an online scheduling system. Potential volunteers are told they must use this system—no exceptions. Potential volunteers for the trips will be informed of the schedule and all trip details through the online scheduling system—again, no exceptions. The church does not provide training on how to use the system, volunteers are told to look at the company website (that is complex and confusing) to learn how to use the software. The church is constantly frustrated because though people express interest in the trips, few follow through.
Suggested solution: the most important solution here is for the church staff to realize that not everyone today is comfortable with the computer, even if they have a computer. Not everyone accesses information in the same way even if they have the tools to do so.
These situations may be hard for young, tech-savvy natives in the church office to understand, but that's reality. Many of the Baby Boomer generation may have a computer in the house, but in many instances they will use it for one or two reasons, such as checking out pictures of the grandkids on Facebook or looking at sports scores, but they aren't comfortable with using it to accomplish tasks. They also don't use it every day and though they may have an email account, they may not look at it regularly.
At the same time, many Baby Boomers take early retirement and have the health and finances to do mission trips and other kinds of ministry in the church. If the church does not take the time to find out what technology tools people in this group uses and is comfortable working with, and perhaps training them to use new tools, they may lose invaluable resources in people and in giving.
Yes, it requires more work to do this, but in today's world of ever-changing technology training and accommodation is part of "equipping the saints to do the work of the ministry."
In addition, we do well to remember our Lord's commands to be a servant to all, to be all things to all people, to care for the "least of these" in the area of technology. It will take extra time and effort to teach people how to use the new technology you have, but much more than church efficiency is at stake here—it is a very practical way to show the world we care for each other and are more obedient to our Lord than the demands of efficiency.
On a practical note, one way that may help tremendously is for the church to demonstrate how to use the system by using Camtasia, a software that allows you to demonstrate how to use software by enabling you to create a video of you using it. If you create a video in your voice, using your church as the real example, you can then load it up to YouTube and make it available to your congregation. CLICK HERE to go to a short video that shows how this works.
In conclusion, technology can give our churches and ministries with great options for outreach and efficiency, but at the same time, we need to keep in mind the needs and responses of our people. As long as we make loving people our primary motivation, we'll figure out ways to make our technology a servant for all of us.
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